FREQUENTLY ASKED QUESTIONS
What is included in the reservation rates?
Reservation rates include the space(s) reserved, onsite event coordinator services, standard janitorial service, standard utilities, customized work order and floor plan, on duty managers during your event and standard utilities including electricity. Rental rates do no include catering, beverages and bartenders, setup and teardown labor, excessive cleanup, insurance, security guards, lighting and sound technical services.
May I bring in signs, banners or advertising items?
All advertising space at the Center is the exclusive property of the Center. No signs, banners or other advertising media may be displayed at the Center without the Center’s prior written approval. Non-advertising signs may be displayed, but only where proper tack boards or easels are provided by the Center. Under no circumstances may these items be taped, nailed, screwed, pinned or stapled to the Center’s walls, curtains, floors or windows.
When I host my event at the Center, who is responsible for setup and tear down?
All Center equipment must be operated exclusively by Center personnel. Please see the rate sheet for Center labor rates. The Center utilizes the services of stagehands from I.A.T.S.E. Local 470 for operating the Center’s sound and theatrical lighting equipment. If you desire these effects, your event coordinator will provide you with a labor estimate for these services. Please note that final costs will be based on actual usage and not on the estimate. Last minute setup changes may incur additional costs.
What equipment is available at the Fox Cities P.A.C., and what are the costs?
The Center has a limited inventory of equipment available for private events. Please discuss any equipment needs with your event coordinator as additional charges may apply.
Theatrical equipment including lighting and sound equipment may be available for use in conjunction with your performance. For specific information, please see the Tech Specs document or contact the director of theatrical productions at (920) 730-3782.
Does the Center provide additional services?
We have a fully trained staff of security personnel, greeters, ushers, ticket takers, coat check assistants and valet parkers available for your event. There may be additional charges for these services. Please discuss the services you desire with your event coordinator.
Is there an area available to unload items that I have for my event?
Depending on your needs and the location of your event, your event coordinator will inform you of the best location to unload. The Center cannot guarantee that its supply of dollies and carts will be available for your use and recommend bringing these items if needed.
Will there be other events going on during my event?
The Fox Cities Performing Arts Center primary function is a performing arts venue, and there may be other events or performances taking place during your event, meeting or wedding reception.
Where do my guests enter the Fox Cities P.A.C.?
If your event is in Thrivent Financial Hall or the Main Lobby, your guests may enter either the main entrance on the corner of College Avenue and Division Street or from the valet entrance directly across from the parking ramp on Division Street. If your event is in the Kimberly-Clark Theater, the Dress Circle Lobby or the Founders Room, your guests will find it most convenient to enter through our valet entrance on Division Street.
May I bring in my own food or use caterers of my own choice?
All food and nonalcoholic beverages must be provided by one of the Center’s approved caterers, which include some of the Fox Cities’ most recognized caterers.
How do I plan for beverages at my event?
As a licensed server of alcoholic beverages, the Center is required by law to be the exclusive provider of beer, wine and spirits. There are a variety of payment options including a cash bar, drink tickets or hosted bar. Either the Center or an approved caterer can fulfill your needs for nonalcoholic beverages.
Does the Center provide glassware?
The Center can arrange glassware for your event if you upon request. Please contact your event coordinator regarding pricing. If glassware is not rented, drinks are served in high quality plastic cups.
Does the Center provide linen and table settings for my event?
For most events, your caterer will be the source for linens and table settings. The Center’s approved caterers are all highly professional businesses and should be able to supply you with everything you need to make your event look great. The Center can provide additional linens upon request at an additional fee.
May I come in early to decorate the space prior to my guests arriving?
You may use the space during the time specified in your contract. Please make sure to schedule adequate time to setup and tear down when making your reservation. Also, please remember that all items must be removed from the Center at the end of your event.
May I bring in any decorations I want?
All decorations MUST be fire retardant and adhere to the fire codes of the City of Appleton. Fresh flowers are acceptable but any artificial items must meet the fire code. Candles are acceptable as long as they are in a hurricane lamp or container and the top of the flame is at least one (1) inch below the top of the container. It is recommended that homemade items not be brought into the facility unless they meet all fire codes as required by law. Helium balloons are PROHIBITED in the Center at any time because if they should escape, they will set off our fire detection units and sprinkler systems.
Is smoking allowed in the building?
Smoking is not permitted anywhere inside the Fox Cities Performing Arts Center.